Admin Assistant

Rotterdam, South Holland
Europe, Middle East & Africa

Have a passion for software?  Join a world leader and make a difference! Transoft is making a huge difference to the transportation planning and design community. With offices around the world, Transoft Solutions is an international leader in the development of innovative software for the transportation engineering design sector.


We currently have an opening for an Administrative Assistant at our office in Rotterdam, The Netherlands, our European Headquarters.  This is an exciting opportunity for someone who wants to develop with a rapidly growing company. The EMEA region is an important market for Transoft and we have been expanding rapidly with offices in Germany, Belgium, Sweden and the UK, with more to come in future.

The main function of this role is to perform administrative tasks to support our operations and teams based in Europe.

Key Responsibilities:

  • Provide support to senior management: organize and schedule appointments, plan meetings, write and distribute correspondence, assist in report preparation, book travel arrangements
  • Maintain office environment: develop and maintain a filing system, order office supplies and research new deals and suppliers
  • Act as receptionist: Answer and direct phone calls, provide general support to visitors, act as point of contact for internal and external clients
  • Assist the Office Manager with : payroll data entry, invoicing approval procedures, submit and reconcile expense reports
  • Assist the Office Manager with HR administration: record time-off registrations, update and maintain office policies and procedures


You are the glue that holds the team together. You get your job satisfaction by creating an environment that allows everyone to do their best work. You have excellent oral and written communication skills in English and French. You are very organized and proficient with Microsoft applications and office equipment. If you have previous experience as an administrative assistant, we’d like to meet you.

Qualifications and Experience:

  • Relevant post-secondary education.
  • Proven experience as an administrative assistant
  • Good knowledge of Dutch and English; excellent written and verbal communication skills
  • Proficiency in MS Office (MS Excel, MS PowerPoint)

Skills, Knowledge and Abilities:

  • Knowledge of office management systems and procedures
  • Excellent time management skills and the ability to prioritize work
  • Ability to multi-task and solve problems
  • Strong organizational skills and are detail oriented.
  • Ability to work in a team or matrix environment.


Transoft Solutions Europe B.V. is a subsidiary company of Transoft Solutions (International) Inc., Canada, focusing mainly on sales and marketing in the EMEA region. Transoft is the global leader in transportation engineering software. Since 1991, we have invested in people, software, and technology to help our clients achieve their full potential. But we’re not just in the business of developing engineering software; we also believe in delivering outstanding sales and technical services.

We develop and support innovative and time-saving CAD-based software for engineers, architects, and drafters for their civil and infrastructure design and planning needs. Transoft’s products have become the de facto standard of the departments of transportation of many state and national agencies throughout the world – a level of success that clearly makes us a worldwide leader in our field! Visit for more details about the company.

We believe in teamwork, personal growth, superb customer service and continuous improvement. We like to celebrate our successes, our milestones, and our diversity. Transoft stands behind three building blocks for success: our Customers, our Products, and our People; and culture is a very integral part of our existence. We take every opportunity to enjoy and share the benefits of having large company ambitions and small company agility. We are engineers and developers, account managers and marketers, accountants and administrators. Yes, we might be professional nerds, but after getting to know us, you’ll find that Transoftees are passionate, curious, generous, competitive and friendly. We work hard together to exceed our customers’ expectations.


We invite you to join us. We offer an attractive and competitive compensation package including pay-for-performance incentives, professional development opportunities, savings programs, group health benefits, family friendly policies and flexible work options. If you’re bright, creative, resourceful, and want to make a real difference rather than just be another ‘cog on the wheel’, join our team and start on a journey you won’t regret!

All applications must be in English. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted.